As an administrator, you can customize your content hub to help your organization and team members work in Acoustic Content. Only administrators can set up your hub, manage your hub usage, name your hub, and control authentication and user access to your hub.
Here are some getting started tips for administrators to help you tailor your hub for your team and business goals.
Step 1: Add and grant access to users
As an administrator, you are responsible for adding users to your hub and assigning them to administrator, manager, or editor roles. Go to Settings> User management to invite other users and assign them to different roles as required.
Step 2: Give your hub a name
Your hub name is used throughout your hub to refer to this specific tenant. You can change the name of your org from the Settings > Admin >Hub .
Step 3: Configure language settings
- Use the Settings > Admin >Languages tab to define the language settings of your hub.
- The default language sets what language is used for AI tagging on assets. It also sets the search indexing language for content items that do not have a default content language. Typically, content items have a content language; but assets, content types, and image profiles do not have a content language.
- Content authors can create content associated with the languages you specify in the available content languages. By default, content authors can only associate content with English.
- The default content language is used as the default language for a new content item. The value can be any language that is selected in the list of available content languages.
Step 4: Configure approvals
- If you're subscribed to the Trial or Standard editions of Acoustic Content, you can apply mandatory approvals for content and assets. When you enable mandatory approval, only approved content and assets can be published.
- To set mandatory approval for assets, go to Settings > Admin > Assets tab, and to set mandatory approvals for content, go to Settings > Admin > Content.
Step 5: Manage upload size limits
- You can set limits for the size of asset files that can be uploaded to your org. From the Settings > Admin > Assets tab, you can set the maximum upload size that can be uploaded to your hub. The maximum limit can be set to 250 MB or lower.
- You can also set different limits for images, videos, and document files. The cumulative limit for these individually set limit should still be 250 MB or lower.
Step 6: Control your hub's security settings
- Go to Settings > Admin > Content to secure your org.
- Enter the domains that can access the content hub for cross-origin resource sharing (CORS).
- If your public site requires authentication, you can enable authentication to access some or all content in the delivery environment (CDN).
Step 7: Enable Federated authentication
Administrators are also responsible for enabling federated authentication and enabling API key authentication.
Federated authentication allows an organization's identity provider to handle all of the users leveraging IBM® web applications and cloud services. As a result, an organization can use its own login page and security controls to secure access to IBM Cloud™ Apps or IBM Services.
Step 8: Enable version control
- With version control enabled, multiple snapshots of content items and assets will be stored on your hub, allowing users to revert back to previous versions of the draft and published items when necessary.
- Administrators can enable version control for their hub from Settings > Administration > Hub view.
Step 9: Add custom domains
When you have the Standard edition, as the admin for Acoustic Content, you can associate your own custom domain name to your hub.
- You can add and manage domain names for your hub from Settings > Administration > Domain names.
- You can manage and change existing custom domain names. You can add or remove custom domains, change the default domain, change the SSL certificate information for your hub, and monitor the usage of the custom domain name subscription.
Step 10: Monitor your hub's data usage
Monitoring the content hub data usage is also an essential job of the administrator. The widgets on the About > Usage page provide instant visual summaries of your total data usage and data transfer per month.
Step 11: Create and manage webhooks
- Only administrators can create and manage webhooks in your hub. They access webhooks from the Webhooks view of the ribbon. To enable this view, an administrator opens the My products view, expands the list of tools for the hub, and enables the Webhooks view.
- Webhooks are user-defined HTTP callbacks that can use an event on a website or app to trigger a different event on a different website or app. Administrators can create webhooks for your hub that send a POST request to a URL containing JSON for selected authoring events such as creations, updates, and deletions.
Step 12: Enable Whitelisted file types
- Whitelisting files is a best practice to protect your content from unwanted and insecure files in your hub.
- By creating a whitelist for files types that can be uploaded to your hub, you are allowing only administrator approved file types to be added.
- File types that are not in your list are blocked. Start by creating the list of whitelisted file types, from Settings > Administration > Assets view.