As an administrator, you can control how your teammates work with assets. You manage the following settings:
- set the upload size for asset files
- enable access to Shutterstock
- limit file types that can be uploaded
- enable approvals for content and assets.
These settings ensure all your team members that conform to your company's requirements.
Set maximum upload size
Setting a maximum limit for uploading files helps regulate the amount of data used. You can set the maximum size limit for uploading files from the Admin > Settings > Assets page. You can set this limit to 250 MB or lower.
You can choose to apply this size limit to all asset types or set individual limits for images, videos, and files.
To set a single limit for all file types:
- Set the maximum size for file uploads in the Maximum size for asset files field, for example, 200MB.
- Select Apply to all asset types. The maximum limit you set now applies to asset types. You can upload images, videos, or files up to 200MB individually or a cumulative total. For example, you can upload only images files for 200MB. Or you can upload image files for 100MB, video for 50MB, and PDF for 50 MB for a cumulative total of 200MB.
To set an individual limit for images, videos, or file types:
- Leave the Apply to all asset types checkbox unselected.
- Now you can specify size limits for each asset type individually.
Note: The Maximum size for asset files setting does not affect the individual limit settings. The maximum limit you set for these individuals is also 250 MB or lower.
For the marketing team, images and videos are a big part of their content. At Acoustic, we make sure you have all the options you need to access the best images and videos you need. You can access watermarked previews of Shutterstock's assets. Shutterstock's archive has over 200 million creative assets, including images, videos, and music. Composers can access and preview these assets from the asset palette. You can configure your subscription to either show or hide the Shutterstock assets.
Limit file types
Limiting file types is an optional layer of security you can add to your subscription. Limiting files protects your content from unwanted and insecure files. Start by creating the list of file types that you want to limit from the Admin > Settings > Assets page.
When you create a list of file types, you only allow administrator-approved file types to be uploaded. This limit applies to all files uploaded directly or through the APIs.
File types that are not on your list are blocked. For example, the list you created here specifies only jpeg, pdf, and MPEG files. One of your team members uploads a .exe file. Since the .exe file extension is not included in the list of file types, the upload fails.
Enable content approvals
Creating marketing content is a collaborative effort between all team members. To consistently create high-quality content, having an approval process is very important. It is helpful to keep track of which content is published. Approvals ensure content composers and approvers communicate as the content is published.
Enable approvals for content and assets from the Admin > Settings > Approvals page. You have the option to enable approvals just for content or assets based on your priorities.
When approvals are enabled, it is a natural part of the content creation workflow. After a content composer creates a draft, the next logical step for them is submitting it for review. They will need the approval of all draft content or assets before they can be published.