Managing thousands of content and assets can be tedious and time-consuming. Organizing all your marketing content makes your work more efficient. You can find what you need, keep your content up to date, and collaborate better with your team.

In Content, Libraries are a great tool to organize and manage all your content. You can store individual assets such as images and videos or content items that you created. Organize your content for a specific team, site, marketing campaign, or anything else. Libraries will help you manage and streamline your work.

Library types

Content provides you with the capability to create different library types. You can control the level of access you want to have for your library and the content stored in them.

• Public libraries are used to group related content items and assets. All users can find the content they need, the first time, every time.
• Read-only libraries are used to store assets or content items that cannot change. All users can access the library. Think of corporate logos or privacy statements.
• Managed libraries are used to store assets or content that need restricted access. Only owners and users with access to the library can access the library. These are ideal for storing content and assets used by only a specific team. Group content and assets that are separate from your public and read-only libraries. Note: All items in managed libraries are viewable by all members through the APIs.

  Note: All items in managed libraries are viewable by all members through the APIs.

Create libraries

The Content Library provided by Content is a public library that everyone can access. You can also create libraries.

Note: Only users in the admin or manager role in Content can create libraries.

To create libraries:

1. Go to Content > Libraries and click Create library.
2. Provide a name and description for your library that is meaningful.
3. Add tags to your library to help you find it easily later.
4. Choose the type depending on the level of access you want for the library.

Tip: You can always change the library type by updating the settings for the library.

Library access

Access to a library depends on the library type, the users' role, and the users' role as a library member.

Public libraries are open and accessible to all users. Managed and Read-only libraries require members to be added. Added members must be assigned as an owner or contributor.

Note: The user who creates the library is the owner of the library. Users with the admin role in Content also have owner access to the library.

To add and manage members in a managed or read-only library:

1. Go to Content > Libraries.
2. Type the library name to find your library and hover over the library.
3. Click the options menu > Manage members.
4. From the Manage members tab, you can change the role or remove library users by deleting them.
5. From the Add members tab, find the user you want to add as a member and assign a role for them.

Note: You can only add Content users' as members to a library.

Access to managed and read-only libraries

Move items between libraries

You can move content items and assets between libraries.

1. Open the content item or asset from the library.
2. Click Library on the Details tab in the content form.
3. Choose the library where you want to move the content item or asset.

Note: Only the libraries that you belong to as a member will be listed as options in the dropdown. If you do not belong to a library, you cannot move items to that library.

Delete libraries and content

Only empty libraries can be deleted. You must delete or move the items before you can delete the library. You cannot delete content items in a library if other content items reference them.