The two types of DA users

1. My acoustic IDs created and managed in My Acoustic UI and which also must be added in the user management.
2. Legacy DA users created in user management only. They are not visible in My Acoustic and cannot be managed there.

Users' roles

Users are assigned a role: administrator or user. Users and administrators have access to the product, but administrators can also add and remove users from subscriptions.

A My Acoustic administrator can:

• Reset a password for the user
• Resend an activation invitation email
• Unlock an account
• Find users by searching by email, first name, or last name - this can be done in the User management section

Create roles

Organization administrators can create roles for Digital Analytics users from within the Acoustic Analytics application.

1. To create Digital Analytics roles in Analytics, go to Admin > Acoustic Analytics user management. A new tab will open. 
2. Navigate to the DA Roles & permissions tab.
3. Click Create role. Then, enter a name for the new role.
4. Select a permission category from Digital Analytics. Select the permissions that you want to assign.
5. Repeat for each permission category, and click Save.
6. Review the role definition in the Confirmation window, and click Apply.
   You can assign a new role to a new or existing Digital Analytics account.

Note: To work with User management, you must be an administrator for the account in My Acoustic. If you do not have the appropriate permissions, contact your My Acoustic administrator.

Create a user

Note: You can add only one user at a time.

1. To create a user, go to Admin > Acoustic Analytics user management.
2. Navigate to the DA users and click Add DA user.
3. Enter the user's name and email address (or AcousticID), and then click Add access.
4. Specify the organization (DA Client ID) to which you want the user to have access and click Apply.
5. Highlight one or more client IDs and then select the DA role you wish this user to have for this client ID.
6. When you are finished defining the new user, click Create.

After you create a user, an email is sent to them with login details.

Note: Before you create Digital Analytics users in Acoustic Analytics, Digital Analytics roles must be defined so that you can assign them to users. To define Digital Analytics roles, go to Settings > User management > Roles & permissions and click Create role.

Defining other channels for marketing channel reports

You can define other channels if your site tagging includes MMC tracking parameters.

Every client ID has four default channels:

• Natural Search
• Referring Sites
• Direct Load
• All Other MMC Vendors

Admins can edit the channels for a client ID from Marketing channels under the Admin section of the primary navigation menu. Common channels are Email, Paid Search, and Affiliates.

Preventing unauthorized access to personal data

You can easily tag attributes that might contain personal data and prevent unauthorized access to this information in Digital Analytics.

Individually identifiable information is any information that can be used (either on its own or with other data) to identify, contact, or locate an individual. Such information may be their name, credit card information, address, phone number, identification numbers, etc.

To ensure unauthorized users cannot access personally identifiable information, simply check each attribute you want to flag as personal data in the Personal Data column of the Tag Attributes page while in edit mode. Remember to define an alias for the attribute so it can be used in a report! The Tag Attributes page is found under the Admin section in the main navigation. Be sure to save your changes so all the attributes you checked as having personal data cannot be accessed in reports.

Only users with specific permissions can view personal data. Admins can open a support ticket to give user groups permission to access personal data by assigning the role: Access to Personal Data.

Deleting or accessing personal data

You can submit data subject requests, such as requests to access or delete personal information within Digital Analytics, by sending an email request to dpo@acoustic.co.

Personal information is any information that can be used (either on its own or with other information) to identify, contact, or locate an individual. Such information may be their name, credit card information, address, phone number, identification numbers, etc.