As an administrator, you can customize your subscription to help your team members work in Acoustic Content. Only administrators can set up the subscription details such as naming the subscription, manage the subscription usage, and control authentication and user access to the subscription.
Here are some getting started tips for administrators to help you tailor your subscription for your team and business goals.
Step 1: Add and grant access to users
As an administrator, you’re responsible for adding users to your subscription and assigning them to administrator, manager, or editor roles. User management is streamlined for all Acoustic products and managed from the My Acoustic page. Click on the subscription name and select My Acoustic. For more information on inviting other users and assign them to different roles as required. Check out Manage Acoustic users.
Step 2: Manage your subscription details
You can manage the subscription details from the My Acoustic page. You can rename your subscription, look at your subscription plans, terms of service, and find contacts to help you with subscription details.
Step 3: Enable federated authentication
- Administrators are also responsible for enabling federated authentication and enabling API key authentication.
- Federated authentication allows an organization's identity provider to handle all the users leveraging Acoustic web applications and cloud services. As a result, an organization can use its login page and security controls to secure access to Acoustic cloud apps or Acoustic services. Check out Get started with federation.
- Manage the API keys for your subscription from the My Acoustic page. Check out Authentication.
Step 4: Configure the language setting
- You can define the language settings for your Content subscription from the Admin > Settings > Languages tab.
- AI tagging uses the default language setting to add tags for assets. It also sets the search indexing language for content items that do not have a default content language. Typically, content items have a content language; but assets, content types, and image profiles do not have a content language.
- Content authors can create content associated with the language settings you specify in the available content languages. By default, content authors can only associate content with English.
- New content items have the default content language as the default setting. You can change the language to anything in the list of available content languages.
Step 5: Configure approvals
- If you have the Trial or Standard editions of Acoustic Content, you can apply approvals for content and assets. When you enable the approvals setting, only approved content items and assets can be published.
- Enable approvals settings for content and assets from the Admin > Settings> Approvals tab.
Step 6: Manage upload size limits
- You can set limits for the file upload size from the Admin > Settings > Assets tab. The maximum limit that you can set is 250 MB or lower.
- You can also set different limits for images, videos, and document files. The cumulative limit for these individually set limit should still be 250 MB or lower.
Step 7: Enable limit for file types uploaded
- Limiting file types is a best practice to protect your content from unwanted and insecure files in your subscription.
- Create a list of allowed file types to only allow uploading administrator-approved file types.
- File types that are not on your list are blocked. Start by creating the list of allowed file types, from the Admin > Settings > Assets tab.
Step 8: Control your subscription's security settings
- Go to the Admin >Settings > Security tab to secure your subscription.
- Enter the domains that can access your Content subscription for cross-origin resource sharing (CORS).
- If your public site requires authentication, you can enable authentication to access some or all content in the delivery environment (CDN).
Step 9: Enable version control
- With version control enabled, store multiple snapshots of content items and assets on your subscription. Users can revert to previous versions of content items from the draft and published status if necessary.
- You can enable version control for your subscription from the Admin >Settings > General tab.
Step 10: Add custom domains
When you have the Standard Edition, you can associate your custom domain name to your subscription.
- You can add and manage domain names for your subscription from the Admin > Settings > Domains.
- Manage and change existing custom domain names. You can add or remove custom domains, change the default domain, change the SSL certificate information for your subscription, and monitor the usage of the custom domain name subscription.
Step 11: Monitor your subscriptions' data usage
Monitoring the Content subscription data usage is also an essential job of the administrator. The widgets on the Admin > Usage page provide instant visual summaries of your total data usage and data transfer per month.
Step 12: Create and manage webhooks
Only administrators can create and manage webhooks in your subscription. You can access webhooks from the Developer > Webhooks page. Webhooks are user-defined HTTP callbacks that can use an event on a website or app to trigger another event from another website or app. Administrators can create webhooks for your subscription that send a POST request to a URL containing JSON for selected authoring events such as creations, updates, and deletions.